Academic Policies and Procedures

Academic Assessment for Course Placement

Several levels of communications and math courses are offered to meet the needs of students. The ACCUPLACER® test will measure current abilities in reading, writing, math, and algebra so that students can begin their work in these subjects at the appropriate level. All new full-time students and part-time students planning to register for an ENGL or a MATH course must take the test prior to registration. Selective programs may have college level ENGL/MATH requirements for admission to program courses. Contact the Student Success Center in College Hall, or the Cambridge Campus to arrange an appointment. Test exemptions are granted to students who have:

  • Credit for a college-level ENGL or MATH course with a grade of “D” or better within the last five years; or have
  • An associate’s degree or a higher degree. College transcripts must be submitted to the Zane State College Registrar’s Office prior to the planned semester of enrollment.

Potential students must demonstrate minimum competency levels in reading, writing, and math for placement into the developmental coursework. After enrollment in developmental coursework, a student must demonstrate progress toward college-level work.

Catalog in Force

Requirements to earn a degree or certificate are based on the catalog which is in force at the time of the student’s initial enrollment. Students have five years to complete their degree program from initial enrollment under the catalog in force at the time of initial enrollment. However, the College reserves the right to change course offerings and academic requirements without notice. In this regard, the following guidelines determine which catalog a student must follow in meeting program requirements:

  • Students may elect to complete their coursework under the most recent catalog and must comply with all of the new requirements for their program.
  • Students who change majors or are admitted to selective programs must meet requirements of the catalog which is in force at time they make said change.
  • Students who transfer to another college or university and return to Zane State College will be readmitted under the catalog which is in force at the time of readmission.
  • Students who do not earn any credit hours toward their degree requirements in two calendar years must satisfy requirements of the catalog in force at the time of re-enrollment.
  • Dismissed students are readmitted under the catalog which is in force at the time of readmission.

Exceptions to the above may be necessary when changes in certification, accreditation, or licensure standards and changing technology mandate changes in academic requirements or in College programs.

Students who take longer than five years should meet the requirements of the most recent college catalog.

Questions concerning this policy should be directed to the Registrar’s Office.

Academic Course Load & Student Credit Hour Overload

The minimum load for a full-time student is 12 credit hours. The average load of a full-time student is 16-18 credit hours which consists of 4 or 5 courses. Information concerning class loads for students on probation is found in this catalog.

Students who want to take more than 19 credit hours during any given semester are required to obtain appropriate Department Chair approval.

Prerequisites and Co-requisites

Certain courses assume that all students enrolled have completed another course or courses upon which the content of the course is planned. The term “prerequisite” designates courses, experiences or permission which must be satisfied before a student may enroll in that course. Courses students are required to take simultaneously in order to enroll in another course are called “co-requisites”. The Programs and Curricula section of this catalog lists prerequisites and/or co-requisites at the end of each course description. Students who enroll without having satisfied all prerequisites and/or co-requisites will be administratively removed from course work.

Course Substitution

A student may receive permission from his/her respective Department Chair to substitute up to 15 credit hours or four courses, whichever is greater. Students whose transcripts show course credit at higher levels than program requirements may have those courses applied without counting toward substitution limits, including prerequisite math courses credited to his or her transcript as credit by examination. Determination of such credit awarded and applied toward program requirements is at the discretion of the Department Chair responsible for the degree program in question.

Adding Courses

Students may add courses to their schedules during the first week of classes by properly completing the Class Drop/Add Authorization Form. In situations where students wish to add a first or second term course, this addition must be made within two days from the beginning of the term.

During the second week of classes, courses may be added with the approval of the faculty member teaching the course and Division Dean.

Dropping Courses

During the first three weeks of a semester, or the first week of a term, classes may be dropped by properly completing the Class Drop/Add Authorization Form in the Student Success Center, and no entry will be made on a student’s transcript. From the fourth week of classes through the tenth week of classes, a “W” (withdrawn) will be shown on the student’s transcript for each course properly dropped. If a student ceases to attend a course or courses without completing the Class Drop/Add Authorization Form, the grade of “FN” is recorded for each of these courses. Students who have already earned a grade for a course are ineligible to withdraw from that course.

Withdrawal from the College

Students who elect to withdraw from the College are required to complete an Exit Questionnaire Form available in the Student Success Center. Official withdraw status is dependent upon completion of this form by the final date of withdrawal according to the academic calendar. Failure to follow this procedure will result in the grade of “F” for each course being entered on the student’s transcript and forfeiture of any tuition refund.

Credit/No-Credit Courses

A student may take one course per semester, up to a maximum of nine credit hours of classes on a credit/no-credit basis. These limits do not apply to courses graded only on credit/no-credit basis. During the first two weeks a course is offered, a student may petition to take a course on a credit/no-credit basis by completing the appropriate form and obtaining permission of his/her faculty advisor.

The grade of “P” will be recorded when a grade of “D” or higher is earned on a credit/no-credit basis. Credit hours earned will count toward graduation requirements and the cumulative point average will not be affected. The grade “NP” will be recorded to indicate no credit. Hours of “NP” will not count toward graduation and the cumulative grade point average will not be affected. A student registering for a class on a credit/no-credit basis cannot later change to a regular grading basis. Properly completed and signed (approved) credit/no-credit applications must be submitted to the Registrar’s Office by the end of the second week of classes.

No grade other than “P” or “NP” will be kept on file, and students may encounter difficulty in receiving transfer credit from other institutions for courses taken on a credit/no-credit basis.

Credit Hour/Course Waiver

In exceptional circumstances, credit hours and/or courses may be waived. The waiver process should begin at the discretion of the student’s advisor or Department Chair and requires the signatures of the Division Dean, and Chief Academic Officer. Students are required to complete the 60 semester credit hour minimum as established by the Ohio Board of Regents for graduation.

Credit by Proficiency Examination

A student may, upon submission of a petition to The Learning Center, take a proficiency examination in order to receive credit for selected courses. A $30 fee will be charged for each proficiency examination taken. Upon successful completion of an examination, a $60 documentation fee will be charged to enter credit on an official College transcript.

Students are advised that credits earned by examination which are acceptable at Zane State College may not necessarily be accepted for transfer credit by other collegiate institutions. A credit by examination for any course may be taken only one time. The exam must be taken prior to the completion of the first full week of the semester in which the student desires to test out of a course in which he/she is presently enrolled. Students may apply for and take the test prior to enrollment. Students who fail a course will not be permitted to gain credit by completing a proficiency exam.

Credit for Prerequisite Math Courses

A student who places into and completes MATH 1340 or MATH 1250 with a minimum grade of “C” for the course will be awarded credit by examination on the transcript for MATH 1240.

Special Topics Courses

The Special Topics courses are designed to provide credit for special projects, workshops, and unique programs which are not listed as credit courses but which contribute substantially to a student’s background or skills in his/her program. A total of nine credit hours may be taken in special topics courses toward degree requirements.

Non-Degree Seeking Students Students may take courses at Zane State College without pursuing a degree. This is often done by those interested in learning a subject for personal growth, fulfilling professional goals, updating or gaining new skills, or staying current in a subject area.

If a student later decides to pursue a degree, the credits earned may apply to degree or certificate requirements. Non-degree seeking students are subject to the same registration and academic policies that apply to degree-seeking students. Financial aid is not available for non-degree seeking students.

Fee Waiver for Senior Citizens

Persons 60 years and older who have resided in Ohio for at least one year are eligible to enroll in up to four (4) credit hours per semester on a space-available basis without payment of tuition for instructional and general fees. However, some courses may require fees for security, lab supplies, distance learning surcharges, books or other materials. These fees are not covered by the senior citizen fee waiver. For more information, contact Admissions at 740.588.5000.