Academic Policies and Procedures

Academic Assessment for Course Placement

Currently, all Ohio high school students take the ACT prior to high school graduation. If the ACT scores are below college readiness, the student is encouraged to take the ACCUPLACER®, a test that measures current abilities in reading, writing, math, and algebra so that students can begin their work in these subjects at the appropriate level. To provide students with the all the information they need to make good scheduling decisions, students are encouraged to take the ACCUPLACER prior to meeting with an advisor to schedule for their English (ENGL) or Mathematics (MATH) courses. Selective programs may have college level ENGL/MATH requirements for admission to program courses. Contact the Testing Center in College Hall at the Zanesville Campus or Academic Services at the Cambridge Campus to arrange an appointment. ACCUPLACER tests are not needed if students have:
• Appropriate ACT scores;
• Credit for a college-level ENGL or MATH course with a grade of “D” or better within the last five years; or have
• An associate degree or a higher degree. College transcripts must be submitted to the Zane State College Registrar’s Office prior to the planned semester of enrollment.

Exceptions to the above may be necessary when changes in certification, accreditation, or licensure standards and changing technology mandate changes in academic requirements or in College programs.

Students who take longer than five years must meet the requirements of the most recent college catalog. Questions concerning this policy should be directed to the Registrar’s Office.

Academic Semester and Academic Year

The College schedules classes on a semester system. An academic semester is comprised of fifteen weeks of classes and one week of examinations and registration. The academic year consists of fall and spring semesters and a summer session.

Academic Course Load and Student Credit Hour Overload

The minimum load for a full-time student is 12 credit hours. The average load of a full-time student is 16-18 credit hours which consists of 4 or 5 courses. Information concerning class loads for students on probation is found in this catalog.

Students who want to take more than 19 credit hours during any given semester are required to obtain appropriate Department Chair or Dean approval.

Prerequisites and Co-requisites

Certain courses assume that all students enrolled have completed another course or courses upon which the content of the course is planned. The term “prerequisite” designates courses, experiences, or permission which must be satisfied before a student may enroll in that course. Courses students are required to take simultaneously in order to enroll in another course are called “co-requisites”. The Programs and Curricula section of this catalog lists prerequisites and/or co-requisites at the end of each course description. Students who enroll without having satisfied all prerequisites and/or co-requisites will be administratively removed from course work.

Adding Courses

Students may add courses to their schedules during the first week of a full semester through My ZSC or by completing the Course Add/Drop/Withdraw Authorization form. For eight week term courses, this addition must be made within two days from the beginning of the term. Courses offered in a nonstandard term, including Summer Session, are subject to prorated dates.

After the last date to add courses, students who wish to make an addition must obtain the written approval of the faculty member teaching the course and the Division Dean using the Course Add/Drop/Withdraw Authorization form. Schedule changes may impact billing and/or financial aid status.

Dropping Courses

During the first two weeks of a full semester, or the first five days of an eight week term, classes may be dropped online or on campus by completing the Course Add/Drop/Withdraw Authorization form. Courses offered in a nonstandard term, including Summer Session, are subject to prorated dates. No entry will be made on the student’s transcript.

Refund percentages for dropped coursework is based on the Refund Time Frame stated on My ZSC (Finances/Refunds). Schedule changes may impact billing and/or financial aid status.

Withdrawing Courses

From the third week through the tenth week of a full semester, or the second week through the fifth week of an eight week term, students may withdraw from a course on campus by completing the Course Add/Drop/Withdraw Authorization form. Courses offered in a nonstandard term, including Summer Session, are subject to prorated dates. A grade of “W” will appear on the student’s transcript for courses withdrawn. If a student ceases to attend a course without withdrawing, a grade of “FN” may be recorded.

After the last date to withdraw from courses, students who have an extenuating circumstance (such as a serious illness or injury that prevents the student from completing coursework) may submit a withdrawal request by completing a Late Withdrawal form. Appropriate documentation outlined in the form must be submitted in order to be considered. Contact the Registrar’s Office at 740-588-1280 for assistance.

Withdrawals may impact billing and/or financial aid status. Students who have already earned a grade for a course are ineligible to withdraw from that course.

Credit/No-Credit Courses

A student may take one course per semester, up to a maximum of nine credit hours of classes on a credit/no-credit basis. These limits do not apply to courses graded only on credit/no-credit basis. During the first two weeks a course is offered, a student may petition to take a course on a credit/no-credit basis by completing the appropriate form and obtaining permission of his/her program advisor.

The grade of “P” will be recorded when a grade of “D” or higher is earned on a credit/no-credit basis. Credit hours earned will count toward graduation requirements and the cumulative point average will not be affected. The grade “NP” will be recorded to indicate the course was not passed. Hours of “NP” will not count toward graduation and the cumulative grade point average will not be affected. A student registering for a class on a credit/no-credit basis cannot later change to a regular grading basis. Properly completed and signed (approved) credit/no-credit applications must be submitted to the Registrar’s Office by the end of the second week of classes.

No grade other than “P” or “NP” will be kept on file, and students may encounter difficulty in receiving transfer credit from other institutions for courses taken on a credit/no-credit basis.

Course Substitution

A student may receive permission from his/her respective program advisor with Department Chair or Dean and Registrar approval to substitute up to 15 credit hours or four courses, whichever is greater. Students whose transcripts show course credit at higher levels than program requirements may have those courses applied without counting toward substitution limits. Determination of such credit awarded and applied toward program requirements is at the discretion of the Department Chair or Dean responsible for the degree program in question and requires the approval of the Registrar. If a course being substituted is not the same number of credit hours, the student is still required to meet the minimum hours required for their degree.

Special Topics Courses

The Special Topics courses are designed to provide credit for special projects, workshops, and unique programs which are not listed as credit courses but which contribute substantially to a student’s background or skills in his/her program. A total of nine credit hours may be taken in Special Topics courses toward degree requirements.

Non-Degree Seeking Students

Students may take courses at Zane State College without pursuing a degree. This is often done by those interested in learning a subject for personal growth, fulfilling professional goals, updating or gaining new skills, or staying current in a subject area.

If a student later decides to pursue a degree, the credits earned may apply to degree or certificate requirements. Non-degree seeking students are subject to the same registration and academic policies that apply to degree-seeking students. Financial aid is not available for non-degree seeking students.

Fee Waiver for Senior Citizens

Persons 60 years and older who have resided in Ohio for at least one year are eligible to enroll in up to four (4) credit hours per semester on a space-available basis without payment of tuition for instructional and general fees. However, some courses may require fees for security, lab supplies, distance learning surcharges, books or other materials. These fees are not covered by the senior citizen fee waiver. For more information, contact Student Services at 740-588-5000.

Veterans Benefits and Transition Act of 2018

Zane State College permits any student veteran who receives the GI Bill Chapter 31 or Chapter 33 to attend or participate in courses of education during the period beginning on the date on which the individual provides to the educational institution a certificate of eligibility for entitlement to educational assistance under Chapter 31 or 33 and ending on the earlier of the following dates:
• The date on which payment from the VA is made to the institution
• 90 days after the date the institution certified tuition and fees following the receipt of the COE

Zane State College ensures no penalty, including the assessment of late fees, the denial of access to classes, libraries, or other institutional facilities, or the requirement that a covered individual borrow additional funds, on any covered individual because of the individual’s inability to meet his or her financial obligations to the institution due to the delayed disbursement of funding from the Department of Veterans Affairs under chapter 31 or 33.